Step 1
Lay out your tables
Add round or rectangular tables, set how many seats each one holds, and drag them into the arrangement your venue actually uses.
Online seating plan for weddings
Create Your Wedding Seating Chart Online
Lay out your tables, seat the guests already in your list — by hand or automatically — and hand the finished plan to your venue, host, and family. No spreadsheets, no last-minute chaos.
- Guests sync from your guest list
- The first arrangement builds itself
- A printable plan, place and table cards, and a link
Seating chart
Version 2 · reception hall
Active
Guests
E
Emma
Bride’s family
M
Michael
Couple’s friends
S
Sophia
Groom’s family
J
James
Colleagues
Tables
Table 18 seats
Family
Table 210 seats
Friends
Table 36 seats
Relatives
Table 48 seats
Team
Auto-seat
Share link
260,000+
guests have already been seated in the app
3 steps
from guest list to a finished seating plan
PDF + link
for the venue, planner, host, and family
Why it helps
What Is an Online Wedding Seating Chart?
A wedding seating chart is a plan that shows which guests sit at which table during the reception. Traditionally, couples manage this on paper or in spreadsheets, but last-minute RSVP changes, plus-ones, and family dynamics make it hard to keep up.
An online seating plan connects directly to your guest list. You lay out tables, assign guests manually or automatically, keep several versions side by side, and share the final plan with your venue, wedding planner, or family — all from one app.
Workflow
How to Create a Wedding Seating Chart Online
Step 2
Seat your guests
Run auto-seating for a first draft, then adjust it by hand — the guests are already there from your list.
Step 3
Hand the plan over
Download a printable plan, place cards and a table card, and send a link to everyone who needs to see the seating.
What you get
From an empty room to a plan you can hang by the entrance
Three reasons to keep the seating in an app rather than a spreadsheet.
Lay out the room and see it
Round and rectangular tables, any number of seats, dragged wherever you want them. Guests come from your list, so nobody retypes names. You can see at a glance where seats are still free and which table is overloaded.
Let the app do the first pass
Auto-seating spreads guests across tables by their guest groups and keeps couples and companions together. You start from a sensible draft instead of an empty room, then adjust it by hand.
Give the plan to the people working that day
A printable plan for the entrance, place cards for each setting, a table card listing who sits where, and a link that opens in any browser. For the link you decide how much to reveal: every table or only some, with table notes or without.
Before you start the chart
Eight mistakes that break a wedding seating chart
Almost all of them appear in the last week, when the plan is put together in a hurry and from an incomplete list.
1
The chart is made the night before
The day before the wedding you can no longer remember who is not speaking to whom, and nothing in the room can be changed. Two weeks out is the working deadline: half the replies arrive within three days, and the list only closes about seven weeks after the invitations go out.
2
The list is incomplete
One guest in six arrives as somebody's plus-one, and two weddings in three have them. Ask about partners and children in the invitation, not in a last-minute chat.
3
Nobody asked about feuds
Most large families have two people who do not speak, and you may not know about it. The only way to find out is to ask both sets of parents directly.
4
A group was split up
Guests also come to spend the evening with their own people. If a group does not fit at one table, use neighbouring ones so they can still see each other.
5
The bad seats went to whoever was left
By the speakers, next to the kitchen door, with their back to you — somebody gets those seats either way. Put the people who will be dancing anyway near the speakers, and those leaving early near the exit.
6
Children were seated with adults
A child lasts about twenty minutes at a grown-up table, after which their parents spend the evening following them around the room. From three children on, give them their own table, away from the speakers.
7
Cards do not match the chart
If the entrance plan says one form of a name and the table card says another, guests look for themselves twice. Print the cards and the plan from the same chart and they cannot disagree.
8
No slack was left
Someone turns up with an unannounced partner, someone else does not turn up at all — usually on the same evening. Keep two or three seats free, spread across different tables.
Output
Three files and a link — everything you need on the day
The finished plan has to make sense not just to you, but to the restaurant, the host, and the coordinator. So it comes out in several forms.
Seating plan PDF
Tables with their guest lists — print it and hang it by the entrance.
Place cards
A card with the guest's name for every setting, in three formats.
Table card
An A5 sheet listing everyone seated at the table — one file per table.
Read-only link
An always-current seating plan for your venue, planner, and family.
Free builder
Place cards for your guests — build and download them free
Type the names, pick a format, a background and a font — your browser assembles one PDF with every card. Free, no sign-up, nothing to install.
One name per line · 4 cards
Font
The file saves to your device. Print it at 100% scale, with no margins.
What the app adds
The whole seating plan
Lay out the tables, seat your guests and get a chart of the room — the cards follow it.
Names from your guest list
Nothing retyped: cards take names from the list, and anyone who declined is left out.
Print-shop quality
Backgrounds at source quality: the ready-made ones uncompressed, your own at full resolution.
Wedding Seating Chart FAQ
Can I keep several seating arrangements?
Yes. Build as many versions as you like, compare them, talk them through with your partner or coordinator, and activate the one you prefer. The others stay saved, so you can always go back.
Does the seating chart sync with my guest list?
Yes. Guests are pulled from your list automatically, along with their companions and guest groups. Anyone who has declined is left out of the seating, and each guest profile shows the table they are assigned to.
How does auto-seating work?
It spreads guests across tables, trying to gather people from the same guest group together, and seats companions next to their primary guest. You can edit the result by hand or run auto-seating again. Seating two guests apart is a manual step — auto-seating keeps people together, not apart.
How do I hand the seating chart to my venue?
Download the seating plan as a PDF or send a read-only link. For the link you choose which tables to show and whether to include table notes.
Are there design templates for the plan and the cards?
Yes. The PDF plan lets you set fonts, colors, and background. Place cards come in three formats — a folded A6 tent and flat A7 in portrait and landscape — with six ready-made backgrounds: eucalyptus, wildflowers, marble and gold, and more. The table card comes in A5 with three backgrounds. Anywhere you can also use your own color or image.
Does the person I send the link to need the app?
No. The link opens in any browser, on a phone or a computer. The app is only for you, to build the seating.
Can I print the guest list table by table?
Yes. The table card is an A5 sheet with the table name and the names of everyone seated at it, numbered if you want. It downloads one file per table: stand it on the table or hand it to your coordinator. Print it on A5 paper (148×210 mm) at 100% scale with no margins.
Can I add a stage, a bar or a dance floor to the chart?
No. The chart holds tables and guests, which you can move, resize and recolor. The stage, bar and dance floor are planned separately, with your venue.
What do the place cards cost?
The builder on this page is free: type the names, pick a format, a background and a font, and download the finished PDF — no sign-up. The seating plan itself, with the tables and the chart of the room, is made in the app.
Create a Calm Seating Plan
Put the tables, the guests and the cards in one place, and hand your venue, host and family a finished plan instead of a chat thread.